G4S | OFFICE MANAGER SECURE SOLUTIONS

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

JOB INTRODUCTION:

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for an Office Manager based at our Head Office in Centurion, reporting to the National Logistics and Procurement Manager.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which an Office Manager plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

ROLE RESPONSIBILITY:

 Main Purpose of Position

This role is responsible for the overall management, administration and coordination of the facilities services and related activities to ensure the smooth operation of the South African Head Office. This also includes reception, supplier & vendor management together with facilities management and maintenance.

Key Performance Areas

Effective Facilities and Ancillary Services Management

• Building park and office harmony
• Building Health & Safety
• Building maintenance
• Building cleaning
• Building reception
• Building facilities & space planning
• Building parkings
• Building security
• Building groceries & water
• Building Fire system
• Building generator
• Building access – cards & tags
• Building electricity & plumbing
• Building Checklists & Auditing
• Driving requirements
• Manage Building Contractors & Cleaning Suppliers

Manage, Facilitate, Co-ordinate and  Report

• Manage the G4S / Landlord relationship and Business Park requirements
• Facilitate requirements of the building customers
• Occasional events management
• Co-ordinate Senior Management requirements
• Employee seating
• Employee peripherals
• Consumables
• Shared meeting spaces
• Driver requirements
• Ad hoc meeting & training facilitation requirements
• Communication of all changes
• Monthly employee list updates
• Vehicle utilization
• Oversee Reception ensure that the Switchboard Contact List is updated monthly
• Managing Boardrooms availability
• Executive diaries, flights and executive visits/arrivals
• Basement parking allocations
• Uniform orders for the Facility Staff

People Management and Development

• Ensure all team members have clearly defined job profiles
• Facilitate poor performance management or employee relations management principles and processes should this be required
• Provide support, coaching (train), and mentoring continuously to ensure that objectives are met
• Allocate resources appropriately to ensure operational demands are met
• Ensure adequate succession plan to meet ongoing and anticipated business requirements

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

THE IDEAL CANDIDATE:

Qualification and Experience

• Grade 12/ Matric Equivalent
• A relevant Tertiary Qualification is essential
• Valid Driver’s Licence & Own Vehicle Essential
• Minimum of 3 years of experience as an Office Manager, Front Office Manager, or Facilities Manager
• This is a Full time Office-based Position.

Skills and Attributes

• Computer literate (Google Workspace & MS Office proficient)
• Excellent written and verbal communication skills
• Familiarity with health, safety, and compliance regulations (POPIA, First Aid, Incident Investigation etc.)
• Office budgeting, expense tracking capabilities and Cost Savings/Cost Comparison essential
• Attention to detail with strong administrative and coordination skills
• Leading people and managing upwards professionally (Up to C-Suite level)
• Time management and multitasking abilities
• Customer and Stakeholder Centric
• Project planning & management skills advantageous
• Leadership qualities with a collaborative and problem-solving mindset
• Delivering performance and Working with complexity
• Reliability: Role requires flexible and extended hours as and when needed