VKB Group | Admin Assistant X1

VKB Group | Admin Assistant X1

Job Description

JOB FUNCTION

Manage the internal and external administration of an organization or a task.

JOB REQUIREMENTS

  • Grade 12 or NQF4
  • Experience in the agriculture industry will be advantageous
  • Numerate
  • Bilingual in Afrikaans and English
  • Computer literate especially in Microsoft Word and Excel
  • Thorough, precise, and accurate
  • Constantly adding value to the current functions of the position
  • Clear Criminal Record

JOB DESCRIPTION

  • Maintain high standards for administration
  • Manage internal mailing system
  • Management and control over the bank as required from time to time
  • Capture received stock per delivery note or invoice from a supplier on the system according to policies and procedures
  • Ensure goods that are delivered short or damaged to be claimed
  • Stock control process, including stock count and all other relevant duties as required
  • Cashing up of cashiers as per policies and procedures from time to time
  • Always ensure safekeeping of cash and follow procedures during cash-in-transit pick-ups
  • Minimize risk to the company by accurately capturing GRV’s and managing stock in receiving bay accurately
  • Ensure end of day reports are printed and actioned daily
  • Client service
  • Other job-related administrative duties
  • Following up on Sales Orders that are not yet approved on a daily basis
  • Revision of loading documents on a daily basis
  • Update loading sheets
  • Ensure that all loads have been invoiced on a daily basis
  • Post Customer Invoices and Credit Notes on VKB’s internal system according to policy and procedure
  • Post Credit Notes on internal system
  • Send out loading documents, Customer Invoices, and Credit Notes to customers on a daily basis
  • Send out Customer Statements on a weekly basis
  • Follow-up on overdue/ outstanding amounts from customers
  • Report overdue amounts or when credit limits were exceeded to the credit manager
  • Ensure that all documents are saved on internal systems (SharePoint/ File Director)
  • Ensure availability of all documents for audit purposes

SKILLS REQUIRED

  • Problem definition and analyses
  • Communication
  • Maintaining Long term relationships
  • Teamwork
  • Compliance
  • Organizing
  • Planning
  • Personal Resilience

Apply Now

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