UJ | Committee Administrator (P9)

UJ | Committee Administrator (P9)

 uj_000153
 Online
 6 August 2021

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

Job description

 

  • Planning and logistical arrangements for meetings.
  • Compiling and distributing agendas in line with the applicable guidelines and rules.
  • Providing procedural advice before, during and after meetings.
  • Drafting and distributing minutes and action lists in line with the applicable guidelines and rules.
  • Drafting reports to other committees as and when required.
  • Maintaining the electronic records of the applicable statutory committees of the University.
  • Assisting with the planning for the annual meeting cycle.
  • Assisting colleagues when necessary.
  • The occasional attendance of meetings outside of normal hours will be required.
  • Since the University Secretariat office is not on the APK campus, it is required for staff to travel to and from the meeting venues using their own transport

Minimum requirements

 

  • A relevant post-school qualification (from NQF6 and above).
  • Extensive experience in:
           * Meeting management in an executive management, Council or Board environment.
          * Drafting and editing high-level management documents, e.g., compiling agendas and writing minutes.
           * Liaising with senior/executive management.
          * Computer literacy, including Microsoft (Word, Excel, PowerPoint) and virtual meeting platforms such as Zoom and MS Teams.
  • Drivers’ license.
Recommendations:
  • Any relevant additional qualifications.
  • An understanding of the higher education sector and the relevant legislation will be an advantage.
  • Good organisational skills.
  • High-level comprehension skills (an ability to grasp complex concepts).
  • Advanced written communication (an ability to summarise complex debates and accurately record decisions in formal minutes such that they can be acted upon).
  • The ability to work under pressure without supervision.
  • The ability to work as part of a team.
  • The ability to meet deadlines, to be punctual and accurate and to pay meticulous attention to detail.
  • The ability to deal with people at all levels and to maintain a high level of integrity and confidentiality.
ENQUIRIES:
Enquiries regarding job content: Ms Magdel Duvenage at (011) 559 4206
Enquiries regarding remuneration and benefits: Mr Mandisa Malindisa (011) 559-4097(HR Business Partner)
APPLICATIONS:
LOGIN AND APPLY ONLINE AT http://jobs.uj.ac.za
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.
Enquiries (UJ e-recruitment Portal)
If you have general enquiries regarding the advertised post, please send an e-mail with the subject line being the reference number of the post to vacancies@uj.ac.za
If you require technical support/assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

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