SECRETARY GR II, REF NO: SAAF/25/21/02

SECRETARY GR II, REF NO: SAAF/25/21/02

SALARY: R173 703 per annum (Level 05)

CENTRE: AFB Waterkloof (21SQN), Pretoria

REQUIREMENTS: A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will be an advantage, 2-3 years’ experience in admin and rendering a support service to senior management. Special requirements (Skills needed): Knowledge of MS Word, Excel and PowerPoint. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem-solving skills. Excellent interpersonal skills. Sound organizational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyze documents and situations. Excellent secretarial skills. A background as a legal secretary will be an advantage.

DUTIES: Provide a secretarial support service. Record appointments and events and manage the Manager’s diary. Receive telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarially

functions in board meetings. Write/type documents, memorandums, letters, and reports. Compile agendas and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for the Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organize refreshments and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organize social functions. Operate office equipment. Order and purchase stationery. Keep updated with policy and procedures. Coordinate logistical arrangements for meetings when required. Coordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit monthly leave register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Manager. Provide support to Manager regarding meetings and scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress. Prepare briefing notes for the Manager as requested. Handle S&T advances and claims.

ENQUIRIES: WO2 L. Mokgatsi/F Sgt N.E. Tshabalala Tel No: (012) 672 3064/3.

APPLICATIONS: Department of Defence, Air Force Base Waterkloof, Private Bag X1001, Lyttleton 0140.

 

CLOSING DATE: 29 October 2021@16:00 (Applications received after the closing date and faxed copies will not be considered).

NOTE: Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e., effective 01 January 2021. Should an application be received using incorrect application employment form Z83, it will be disqualified), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.

 

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