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PROVISIONING OFFICER (X3 POSTS)
PROVISIONING OFFICER: SUPPLY CHAIN MANAGEMENT REF NO: UMF/046/08/2022 (X3 POSTS)
SALARY: R261 372 per annum (Level 07), plus benefits as applicable in the Public Sector
CENTRE: UMfolozi TVET College, Central Office
REQUIREMENTS: Recognised National Diploma/Degree in Supply Chain Management/ Logistics/Public Management (NQF level 6). BAS, LOGIS and MIS will be added advantages. 3 years’ relevant experience. Knowledge of the following: BAS/LOGIS system, assets disposal procedure, Assets Management, Supply Chain Policies, Department of Higher Education mandate, Knowledge and understating of the legislative framework governing the Public Services. A valid driver’s license. DUTIES: Perform bidding administration function for the College Bid Committee; Serve as a secretariat to the Bid Evaluation Committee and Bid Adjudication Committee (includes obtaining approval), Assist in the compilation of bid documents and submit specifications to the Bid Committee and finance department for budget purposes. Prepare tender adverts, Receive and open bid documents. Receive submissions of expressions of interest. Arrange and coordinate tender briefing sessions and prepare attendance registers. Compile a database of approved suppliers, Source quotations from the database according to the threshold values determined by the National Treasury.
Perform procurement of goods and services function through effective and efficient demand management services. Source quotations from accredited suppliers through College database. Provide review on quotations, specifications and all documents supplied by the supplier in order to comply with the prescribed requirements. Arrange and coordinate briefing sessions where necessary. Implement procurement policies in line with relevant prescripts and legislations. Generate purchase orders, submissions for approval and submission of purchase orders to the relevant parties.
Provide assistance in the receipt of goods and services through the MIS and submission to Finance department. Assist in the provision of an effective Contract Management service to the College. Process renewals, amendments and termination of contracts promptly. Process the disposal of assets in the College. Notify end-users and service providers of contract expiry dates. Implement a document management system to safeguard/control contracts. Provide assistance in evaluating the performance of contractor’s/service providers against stipulations in the contract or SLAs. Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services. Provide logistical and disposal services. Coordinate and review the processing of requisitions for goods and services, Receive and process requisitions, Coordinate the placement of orders for goods and services. Order and acquire goods if not a store item or the item is not in stock. Coordinate the safekeeping and distribution of goods, Capture goods on relevant registers. Return damaged incorrect and substandard goods. Issue goods as required and prepare payment documents. Coordinate the disposal of stock by preparing the identified stock for disposal and disposing of according to the approved method. Serve as a secretariat to the Disposal Committee.
ENQUIRIES: Mrs. ZH Mngoma Tel No: 035-902 9501
APPLICATIONS: Email: Applications.firstname.lastname@example.org
NOTE: All applications should be emailed to the specified email addresses. The vacancy reference number must be indicated in the email subject line. Applications should be sent as one PDF document, without any qualifications. No Faxed applications will be accepted. Applications that do not comply with the above specifications will be disqualified. A fully completed new Z83 form, obtainable from any Public Service Department or on the internet at www.gov.za, and a detailed Curriculum Vitae.
Also Apply: SPAR is hiring ﴾All Provinces﴿
Copies of qualifications and other relevant documents must not be included in the application. Only shortlisted candidates will be required to submit certified copies of their qualifications on the day of the interview. Communication will be limited to shortlisted candidates. A separate application must be submitted for each post that you are applying for. Late (received after closing date and time) and incomplete applications will not be considered. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender, and disability).
The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to short-listed candidates. All shortlisted candidates will be subjected to qualifications and citizen verification; criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful.
CLOSING DATE: 03 October 2022 at 13:00