OFFICE ADMINISTRATOR III REF NO: CMS10/2021
SALARY: R316 791 per annum (Total package of R460 251 per annum/ conditions apply)
REQUIREMENTS: A Degree/National Diploma in Administration/Public Management or equivalent qualification. A minimum of 2-3 years’ experience in Administration or related field. Knowledge of Administrative procedures, financial management, Project management, Batho Pele Principles – service delivery and Minutes taking. Computer literacy, Interpersonal skills, Organizing skills, Presentation and facilitation skills, Communication and problem-solving skills.
DUTIES: Render Secretarial support to the DDG: Ensure no clashes of dates and confirm all appointments at least 1 day prior to the appointment, Accept/decline invitations, Scheduling appointments, Confirm DDG’s response to invitations in writing or telephonically, Diarizing temporarily before confirmation, Diarize all appointments for the DDG’s within 1 day of the confirmation, Scheduling DDG’s Unit Meetings, Effective minute taking from DDG’s diary book, typing and prompt distribution thereof. Provide administrative support to the DDG’s Office: Submit Leave forms to HR Leave Section through EDMS, Submit claims to Finance Section (S&T, cell phone, 3G etc.), Ensure that all officials receive and sign for their salary slips, Distribute telephone accounts to officials and consolidate the spreadsheet and submission to Office of DDG CMS for Branch Meetings, Distributing documents in prompt, clear and confidential manner, EDMS Processing, Assist with consolidation and alignment of monthly reports, Parliamentary Questions, EDMS Referrals, Quarterly reports, or any Adhoc request for inputs. Provide document management support in the office of DDG: Manage correspondence by receiving and distributing documents, Assist with mailing, faxing filing and distributing of documents, Draft correspondence (External/External memos, Submissions, Presentations), Record all incoming and outgoing correspondence from the DDG in the register book, Ensure that documents are hand-delivered or posted and signed for, Drafting and amending of submissions where required and compiling of reports where necessary. Render logistical Arrangement support services: Make proper travelling arrangements for the DDG, Make accurate flight, car rental and accommodation arrangements for the DDG, Submit an advance request to Finance when required, Make Logistical arrangements for the meetings/workshop (confirm the date, time and venue for the meeting), Distribute the agenda and relevant documentation prior the meeting, Prepare tea or refreshments for the meeting when required, Obtain petty cash form Finance for purchasing of refreshments required. Provide Client Liaison support: Proper screening of calls and management of e-mails, Exchange detailed information regarding departmental policies/strategies, Provide a good response to the queries and handle classified documents according to the security regulations, Ensure that all e-mail messages do reach the DDG if she is not available to reply, messages will be forwarded to immediate superiors for attention or copies are printed for her further perusal later, Internal liaising with officials to provide good response to the queries.
ENQUIRIES: Ms T Bhunu Tel No: (012) 399 9946
APPLICATIONS: Director-General, Department of Environment Forestry and Fisheries, Private Bag X447, Pretoria, 0001 or hand-delivered to Environment House, Erf 1563 Arcadia Extension 6, Cnr Soutpansberg and Steve Biko Road, Arcadia, Pretoria. For Eastern Cape, KwaZulu-Natal and Free State posts: Private Bag X4390, Cape Town, 8000 or hand-deliver to 14 Loop Street, Cape Town.
FOR ATTENTION: Human Resource Management
CLOSING DATE: 23 March 2021
NOTE: Application must be submitted on a signed and dated Z83 form with a copy of a comprehensive CV, certified copies of qualifications, ID document and where a driver’s license is a requirement, a certified copy must be attached in order to be considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizen Status; Creditworthiness; Previous employment (reference checks); and Qualification verification. The persons appointed to this position will be subjected to a security clearance. The Department reserves the right not to make an appointment. No faxed, e-mailed and late applications will be considered. If you have not been contacted within three (3) months after the closing date of the advertisement, please accept that your application was unsuccessful.