JUDGES SECRETARY (X6 POSTS)
SALARY : R257 508 per annum. The successful candidate will be required to sign a performance agreement. (Contract post include 37% in lieu of benefits)
CENTRE : Port Elizabeth High Court Ref No: 2020/19/OCJ (Permanent)
Supreme Court of Appeal: Bloemfontein Ref No: 2020/20/OCJ (X5 Posts) (3 Years contact)
REQUIREMENTS : Grade (12). One (1) to three (3) years’ Secretarial experience or as an Office Assistant.; A valid driver’s licence; An LLB Degree or a minimum of 20 modules completed towards an LLB, BA or BCom Law Degree will serve as an added advantage and results must accompany the application; Shortlisted candidates will be required to pass a typing test. Skills and Competencies: Proficiency in English; Good communication skills (verbal and written). Administration and organizational skills; Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure; Attention to detail. Customer care service skills and excellent typing skills; Confidentiality and time management. Computer literacy (MS Word) and research capabilities.
DUTIES : Typing (or format) of draft memorandum decision; opinions or judgement entries written by or assigned by Judge; Provide general secretarial/administrative duties to the Judge; Manage and type correspondence; Judgements and orders for the Judge (including diary, phone typing); Arrange and diarize appointments; meetings for official visits and make travel and accommodation arrangements; Safeguarding of all case files and the endorsement of case files with an order made by Judge; Update files, documents and provide copies of documents to the Registrar; Perform digital recording of Court proceedings on urgent court cases after hours and ensure integrity of such recordings; Store, keep and file Court records safely. Accompany the Judge to the Courts; Management of Judge’s vehicle, logbook and driving thereof; Compile data and prepare reports and documents for assigned Judges as necessary; including expense reports, continuing legal hours, financial disclosure statements and case management; Arrange receptions for the Judge and his or her visitors and attend to their needs; Management of Judge’s library and updating of documentation; Execute legal research as directed by the Judge and comply with Prescripts; Departmental policies, Procedures and Guidelines.
ENQUIRIES : Mr S Mponzo (Port Elizabeth) Tel No: (043) 726 5217
Ms M Luthuli (Bloemfontein) Tel No: (051) 406 8191
CLOSING DATE: 02 March 2020
NOTE: Applications must be submitted on Form Z83, obtainable from any Public Service Department or on the internet at www.gov.za. A Z83 form & CV must be accompanied by original certified copies of qualifications, identity document and a driver’s license where necessary. A SAQA evaluation report must accompany foreign qualifications. Applications that do not comply with the above mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical and competency assessment. Candidate will complete a financial disclosure form and also be required to undergo a security clearance. Foreigners or dual citizenship holder must provide the Police Clearance certificate from country of origin. The DOJ&CD is an equal opportunity employer. In the filling of vacant posts the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Reasonable accommodation shall be applied for People with Disabilities including where driver’s license is a requirement. Correspondence will be limited to short-listed candidates only. If you do not hear from us within 3 months of this advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill these positions. Women and people with disabilities are encouraged to apply and preference will be given to the EE Target.
ERRATUM: Kindly note that the post of Senior Human Resource Officers (X2 Posts) with Ref No: 20/14/HR, advertised Public Service Vacancy Circular 05 dated 07 February 2020. The Duties of the post has been amended as follows:- Supervise and undertake the more complex implementation of human resources administration and transactional practices and remuneration processes including performance incentives; Supervise and implementation all relevant public service conditions of service and service benefits including leave in terms of the PILIR processes and keep record of such; Deal with enquiries relating to the above mentioned HR conditions and service benefit offerings and provide reports according to requirements; Provide effective people management. Therefore the closing date will be extended to 02 March 2020.We apologize for any inconvenience caused.