HR ADMINISTRATOR: TRAINING AND DEVELOPMENT REF NO: HR/T&D/2020/10-1C
(12 Months Contract)
SALARY: R208 584 per annum (Level 06) (basic salary) plus 37% in lieu of benefits
REQUIREMENTS: An appropriate 3-year tertiary qualification (Bachelor’s degree or an equivalent three-year qualification with at least 360 credits/NQF 6) with 18 months proven experience in Training and Development or Grade 12 certificate with 3 years proven experience in Training and Development. Computer literacy would include good working knowledge of Microsoft Office products. Basic understanding of the PFMA. Knowledge of the processes of the Human Resource Development Administration. Knowledge of prescripts relating to Human Resource Development. Analytical skills. Excellent organizing skills. Document management. Administrative skills Problem-solving skills. Customer-oriented. Ability to communicate at all levels. Outgoing personality. Ability to prioritize work and urgent matters. Ability to deal with confidential matters. Teamwork.
DUTIES: The purpose of the role is to provide administrative support to the Training and Development Component within GPAA. The incumbent will be responsible for a wide variety of administrative tasks which include, but is not limited to the following: Render administrative support on the provisioning of the Training and Development Unit: Provide administrative support regarding access to skills development opportunities on the basis of individual development plans. Document management. Create and manage a database for learners and service providers. Update database for institutions. Check for accreditation of the qualification and registration of the institution. Ensure that the venues are booked for workshops and are conducive to training. Provide administrative support regarding induction programmes. Provide administrative support regarding the skills development database. Provide administrative support regarding the management of bursaries. Liaise with the service provider for registration of learners. Ensure that stationery and refreshments of the Business Unit are ordered and monitored. File and keep documents of the business unit safe. Co-ordination of Training and Development activities: Arrange dates for workshops and in-house induction. Make travel arrangements and accommodation reservations. Invite delegates to attend. Organize resources and refreshments for workshops. Ensure that the attendance register is available. Ensure that training material is available. Processing of forms and documents related to claims, payments, and invoices. Capture training attended on Persal. Administration of Internship program: Provide administrative support regarding the training of mentors. Provide administrative support regarding training for interns. Receive completed work-plans. Check the correctness of interns’ quarterly reports and file accordingly. Compile interns’ completion certificates. Administration of bursaries: Ensure that the bursary form is updated. Liaise with institutions when required. Check that the bursary applications are correctly completed and registered. Ensure that a summary of bursary applications is compiled. Book venues for bursary Committee meetings. Prepare bursary packs. Submit all bursary applications to the CEO’s office. Provide feedback to the applicants. Ensure bursary contracts are received from applicants. Capture approved bursary applications on Persal and MS Excel. Administration of Grade 12 and Life skills: Ensure that learning resources are available; Organise venue for life skills sessions. Research topics for life skills. Ensure that attendance register for life skills learners is available. Administration of Recognition of improved qualifications in the Public Service: Schedule workshops for recognition of improved qualifications. Send invitations for applications. Liaise with institutions. Liaise with stakeholders. Organize Committee meetings to evaluate application forms. Submit application forms to the CEO. Provide feedback to the applicants.
ENQUIRIES: Mr Victor Theron Tel No: (083) 294 4559
APPLICATIONS: It is mandatory to email your application with the relevant supporting documentation to email@example.com quoting the reference number in the subject heading of the email.
NOTE: Interviews will/may be conducted via a virtual medium, which will be discussed with each shortlisted applicant. The applicant should have the necessary data and equipment for this purpose. Correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Note One 12 months contract position for an HR Administrator: Training and Development is currently available at the Government Pensions Administration Agency: HRD.
CLOSING DATE: 30 October 2020 at 12h00 noon No late applications will be considered.
NOTE: Take note of the disclaimer mentioned in each advert during the COVID lockdown. It is mandatory that applications with supporting documentation, including signed Z83, be emailed to the respective email addresses indicated in each advert. Ensure that you use the correct inbox/email. Applications send to the incorrect inbox will be deemed a regret. Ensure to sign your Z83 before you scan it. A Z83 not signed will be deemed a regret. Only send documents related to the requirements in the advert. Ensure to certify all supporting documents from Level 1 of National Lockdown. The requirement of applications: Applications must be submitted on form Z83, obtainable on the internet at http://www.gpaa.gov.za (Originally signed). The relevant reference number must be quoted on all applications. The application should consist of (1) a comprehensive CV (specifying all experience and duties, indicating the respective dates MM/YY as well as indicating references with full contact details) (2) certified copies of all qualifications (including matriculation), an Identity document, valid driver’s license (where driving/traveling is an inherent requirement of the job) and proof of citizenship if not RSA Citizen. Note: All copies must be certified in the past 6 months. Failure to submit the above information will result in the application not considered and deemed a regret. The candidate must agree to the following: Shortlisted candidates must be available for interviews at a date and time determined by GPAA. Applicants must note that pre-employment checks and references will be conducted once they are short-listed and the appointment is also subject to positive outcomes on these checks, which include but not limited to: security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification, and criminal record. Applicants will be required to meet vetting requirements as prescribed by Minimum Information Security Standards. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The candidate must take note of: It is intended to promote representativeness through the filling of these posts and the candidature of persons whose promotion/ appointment will promote representativeness, will receive preference. Disabled persons are encouraged to apply. For salary levels 11 – 15, the inclusive remuneration package consists of a basic salary, the state’s contribution to the Government Employees Pension Fund, and a flexible portion in terms of applicable rules. SMS will be required to undergo a Competency Assessment as prescribed by DPSA. All candidates shortlisted for SMS positions will be required to undergo a technical exercise that intends to test the relevant technical elements of the job. One of the minimum entry requirements for SMS is the pre-entry certificate. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/ The GPAA reserves the right to utilize practical exercises/tests/competency assessments for non-SMS positions during the recruitment process (candidates who are shortlisted will be informed accordingly) to determine the suitability of candidates for the post(s). The GPAA reserves the right to cancel the filling/not to fill a vacancy that was advertised during any stage of the recruitment process. The successful candidate will have to sign an annual performance agreement and will be required to undergo a security clearance.