Discovery Health | Professional Assistant 2021

Discovery Health | Professional Assistant 2021

Key Purpose Effective drafting, typing, faxing, filing, and distribution of correspondence. Minutes and meeting documentation. Manage several diaries including organizing meetings, seminar bookings, training courses Responsible for all travel requirements Assist direct report with personal administration Answering and screening calls as necessary Telephonic interaction with clients Monitoring and purchasing of office consumables (e.g. stationery). Control and upkeep of departmental equipment (incl. pc’s, printers, copiers, etc). Capturing invoices and paying accounts timeously Administration of departmental payroll and budgets Pulling and collating of reports, stats, spreadsheets, and figures. Creating creative, visual, effective, and professional presentations The management and implementation of well-defined projects and events
Key Outputs The Successful applicant will be responsible for but not limited to the following job functions:

 

•Proactive management of diary and email, including the ability to prioritize and recognize upcoming requirements and conflicts and resolve them

•Document and power-point work as required

•Office management and preparation of venues for meetings

•Manage and deliver tasks from inception to completion within deadlines

•Provide general ad-hoc support including personal requirements such as organizing meals

•Work independently, but open to direction when necessary

•Support the R&D team with online research

•Support the management team with query resolution which requires following up on tasks

•Support the Service Executive in terms of following up with outstanding items

•Ability to consolidate information from multiple sources into written reports

•Coordinating events, roadshows, conferences, and reviews

•Preparation for meetings such as preparing venues and assisting external guests

•Taking minutes of meetings where appropriate

•Travel arrangements

•Diary and email management

•Schedule meetings with all stakeholders

•Reimbursements

•Office administration (e.g. filing, invoicing, typing of letters etc.)

•Ability to treat everything as highly confidential

•Ordering of stationery for team

•Personal support to the Service Executive in areas such as arranging meals, bookings etc

•Assist with the formulation of presentations:

ST Review; PEA’s; iQS 

•Managing virtual staff

•PPR and SAF processes (applicable to recruitment)

•Budget – Managing health expenses and accruals

•Parking and shuttle logistics

•Credit Card Submissions

 

Competencies The following competencies are required to be successful in the role:

•Planning and organizing skills

•High degree of accuracy and attention to detail

•Ability to communicate clearly, concisely, and professionally at all levels (both verbal and written)

•Self starter-ability to work in an unstructured and fast-paced environment

•Strong interpersonal skills and the confidence to deal with many divisions

•Personal integrity, respect confidentiality

•Able to take initiative and exercise sound judgment

• Decision-making skills

•Ability to work and manage deadlines and work under pressure

•Flexible around working hours

•Patient but with a sense of urgency when needed

•Able to offer solutions to problems and obtain information as required for personal and business purposes

•Able to effectively communicate at all levels within the organization

•Positive, can-do attitude

•Innovation/creativity

•Well read on a variety of topics

•Lateral thinker

•Trustworthy and credible

 

Qualifications & Experience Essential

 

 

  • Matric
  • Record of high achievement
  • Minimum of 2 – 5 years working as a PA or another business role that required organizational competencies
  • Proficient in the latest version of MS Office Suite (strong knowledge of the advanced skills of these applications)
  • Experience within financial services will be regarded preferentially
  • Own transport and valid code 08 driver’s license

 

 

Advantageous

 

  • Relevant tertiary education
  • Bilingual (ability to converse in Afrikaans and/or an African language

 

EMPLOYMENT EQUITY

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

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