CLOSING DATE : 24 May 2019 at 16h00

REF NO: 2019/82
SALARY : R257 508 Per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification in Secretarial, office management or equivalentqualification; relevant experience in rendering a support service to senior
management. Knowledge: Wide range of office management and administrative
tasks; Good telephone etiquette; Demonstrative computer literacy; Relevant
legislation; Basic financial administration Skills Advanced communication (verbal
and written); Sound organisational skill; Good people skill; Ability to communicate
well with people at deferent; Basic numeracy; Office administration and
organisational skills; Planning and organising; Ability to act with tact and discretion.

DUTIES : Provides a secretarial/receptionist support service to the manager; receives
telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded. In
53the process the job incumbent should finalise some enquiries; Performs advanced
typing work; Operates and ensure that office equipment, fax machines and
photocopiers are in good working order; Records the engagements of the senior
manager; Utilises discretion to decide whether to accept/decline or refer to other
employees, request for meetings, based on the assessed importance and urgency
of the matter; Coordinates with and sensitises/advises the manager regarding
engagements; Compiles realistic schedule of appointments; Renders
administrative support services-;Ensure the effective flow of information and
documents to and from the office of the manager; Ensures the safekeeping of all
documentation in the office of the manager in line with relevant legislation and
policies; Obtains inputs, collates and compiles reports, e.g. progress reports,
monthly reports and management reports; Scrutinises routine submissions/
reports and make notes and/or recommendations for the manager; Responds to
enquiries received from internal and external stakeholders; Drafts documents as
required; Does filing of documents for the manager and the unit where required;
Collects, analyses and collates information requested by the manager; Clarifies
instructions and notes on behalf of the manager; Ensures that travel arrangements
are well coordinated; Prioritise issues in the office of the manager; Manages the
leave register and telephone accounts for the unit; Handles the procurement of
standard items like stationary, refreshments etc. for the activities for the manager
and the unit; Obtains the necessary signatures on documents like procurement
advises and monthly salary reports; Provides support to manager regarding
meetings; Scrutinise documents to determine actions/information/other documents
required for meetings; Collects and compiles all necessary documents for the
manager to inform him/her on the contents; Records minutes/decision and
communicates to relevant role-players, follow-up on progress made; Prepares
briefing notes for the manager as required; Coordinates logistical arrangement for
meetings when required; Supports the manager with the administration of the
Manager’s budget; Collects and coordinates all the documents that relate to the
manager’s budget.

NOTE : An indication by candidates in this regard will facilitate the processing of
applications. If no suitable candidates from the unrepresented groups can be
recruited, candidates from the represented groups will be considered. People with
disabilities are encouraged to apply. Applications must be submitted on a signed
Form Z83, obtainable from any Public Service department and must be
accompanied by a comprehensive CV, recently certified copies (not Older than
3months) of qualifications (Matric and Tertiary Qualifications), an Identification
Document and Valid driver’s License where required. Applications not complying
with the above will be disqualified. Should you not have heard from us within the
next months, please regard your application as unsuccessful. Note: It is the
responsibility of all applicants to ensure that foreign and other qualifications are
evaluated by SAQA. Recognition of prior learning will only be considered on
submission of proof by candidates. Kindly note that appointment will be subject to
verification of qualifications and a security clearance. Faxed, e-mailed or late
applications will NOT be accepted. People with disabilities are encouraged to
ENQUIRIES : Ms L Skhosana Tel No: 012 406 1286 /1395

APPLICATIONS : The Regional Manager, Department of Public Works, Private Bag X5002,
Kimberley, 8301.
FOR ATTENTION : Ms N Hlongwane