ARCHIVE CLERK: DEPARTMENT OF DEFENCE

CLOSING DATE: 26 April 2019

REF NO: CMIS/21/19 (X2 POSTS)

 SALARY : R163 563 per annum (Level 05)

 CENTRE : Documentation Centre. Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF 3). An Archive and Records Management Qualification will be an added advantage. Knowledge and understanding of archival and information related legislated (specifically the National Archives of South Africa Act, 1996 (Act 43 of 1996) and the Promotion of Access to Information Act, 2000 (Act of 2000). At least one (1) year experience in records/registry/archive environment. Training with regards to the handling of archives and the processing of archives. Special requirements (Skills needed): Good interpersonal skills, good communication skills (Verbal and Written), problem solving skills, planning and organising skills, computer literacy relating to the use of Ms Office applications(MS Word, MS Excel, Ms PowerPoint, Ms Outlook).

 DUTIES : Receive archives transferred from Force Structure Elements (FSE’s) to the DOD. Process transferred archives according to according to prescribed procedures. Updated archival index list. Control use of archival records by verifying all requested records are available and provided as per archival index list. Retrieve archives requested for research by keeping records of records retrieved according to prescribed procedures. Store and maintain supplemental archives. Report on 9 execution of activities by compiling and submitting monthly, quarterly and annual reports.

NOTE : The advertisement(s) contained herein is/are meant for the attention/perusal of all interested job seekers, whether they are serving employees/officials of the DOD/Public Service, unemployed persons or persons employed outside the Public Service. Persons not employed by the DOD/Public Service are encouraged to apply for the vacancies advertised in this circular. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will Photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.

(Applications received after the closing date and faxed copies will not be considered).

 

 ENQUIRIES : Maj S.M.P. Maloka Tel No: (012) 355 5116 or WO1 S.A. McMaster Tel No: (012) 355 5670 APPLICATIONS : Department of Defence, CMIS Division Private Bag X161. Pretoria, 001