Anova Health | Monitoring and Evaluation Officer – MS/00003/21
City of Cape Town – Permanent
We are looking for various Monitoring and Evaluation (M&E) Officers to effectively lead and coordinate the implementation of M&E systems focused on data collection, analysis, and reporting of results within Anova APACE-supported facilities. The M&E Officer will report to the M&E (Technical) Manager and work in close collaboration with relevant programmatic technical advisers, as well as counterparts to ensure that quality data are available to program teams to guide decision making.
Key Duties and Responsibilities
- Data Collection and Reporting Coordination:
- Ensure that facility M&E data staff have the tools, access, and training necessary to perform their duties optimally. Problem-solve challenges.
- Engage facility managers and program teams on a weekly basis to discuss challenges with data collection, analysis, and reporting.
- Prepare and develop systematic and realistic facility M&E implementation plans that outline processes for the capturing of quantitative and qualitative data to report on project performance indicators, and with input from the M&E Manager finalize for approval by the Program Manager.
- Coordinate the implementation of baseline surveys.
- Review and adapt existing, or develop new, project reporting templates that facilitate the effective collection of data and aggregation of information.
- Compile data from all Anova projects ensuring data is at the agreed levels of quality standards.
- Maintain effective information databases for projects.
- Compile reports and verify data, validating the accuracy of reports generated from projects. prior to submission to donors on a quarterly and annual basis or as directed by the M&E Manager.
- Provide facility-level M&E reports to the program on technical focus areas (i.e. key populations, AGYW, etc).
- Data Quality Improvement:
- Conduct monthly data quality assessments/audits to identify data quality improvement and training needs.
- Develop facility data quality improvement project plans.
- Work closely with the Facility Managers, M&E Data Capturers, M&E Manager, and Technical Advisors to implement data collection and data quality improvement plans.
- Measure and report data quality improvement project progress and outcomes.
- Support the M&E Manager on regular data quality drives, setting targets to reduce data capturing and reporting mistakes.
- Provide supportive supervision on data entry and capturing processes to the M&E Data Collectors.
- Work alongside clinical staff to ensure adequate completion of clinical stationery according to the latest DoH SOP/Guides.
- Data Analysing and Reporting for Facility and Program Performance Improvement
- Support managers and advisors in the evaluation and documentation of qualitative and quantitative performance measures at quarterly and yearly intervals, following completion of the implementation of projects.
- Investigate and resolve queries regarding reporting from all programs and activities.
- Regularly analyze data trends at the facility level to identify patterns observed, preparing monthly reports to M&E Managers and facility leaders.
- Prepare high-quality reports and disseminate findings to the program teams to support evidence-based decision-making relating to activities and focus areas.
- Support to Program stakeholders (DOH, CoCT, other Health stakeholders)
- Collaborate with the M&E Manager to resolve any difficulties with program activities and program compliance.
- Contribute to the development of guidelines and standards for the implementation, monitoring, and evaluation of all project interventions.
- Ensure adherence and compliance with relevant norms and policies.
- Actively identify successful activities and interventions and work with the M&E Manager, develop lessons learned, and document these.
- Organize and coordinate regular lessons learned workshops to contribute to knowledge sharing and improved data-driven decision-making.
- Facilitate implementation of key community capacity-building initiatives to ensure community-based monitoring and evaluation.
- Minimum Qualifications, Experience, and Skills Required
- A minimum of a 3-year Diploma/Bachelor’ degree in development-related subjects (preferable).
- Or A minimum 3 years experience in monitoring and evaluation of development programs.
- Good knowledge of programme and Project Cycle Management and Development.
- Communication and analytical skills.
- Exposure to at least one of the health information system used in the COCT (PREHMIS, Health Systems, PHCIS).
- Proficiency in Excel, Word, Powerpoint: SPSS Ms Access, STATA, Excel, or other statistical software package desired.
- Attention to detail.
- Analysis and Problem Solving.
- The high degree of accuracy in handling and managing statistical data.
- Oral and written communication.
- Planning and organizing.
- Good judgment capabilities.
- Ability to provide coaching and mentoring to junior staff.
- Capacity development.
Advantageous Qualifications, Experience and Skills
- A certified qualification in Program and Project Cycle Management and Development.
- Exposure to at least one of the health information systems used in the CoCT (PREHMIS, Tier.net, PHCIS).
- Understanding of Datim reporting and MER indicators.
Please specify the above reference number on the subject line of your email for a quicker response. Good luck!
Unsolicited CVs from agencies will not be paid agency fees should their candidate be placed at Anova.
Submit your CV and application letter to Mimi Smit at firstname.lastname@example.org
Closing date: Applications will be reviewed on a rolling basis until a suitable candidate is identified. Early application is therefore highly recommended.
Applicants who have not been contacted within 4 weeks of submitting their application should assume that they have not been successful. Anova Health Institute is an equal opportunity employer.