ADMINISTRATION OFFICER REF NO: MSD2021/01/04 (2 POSTS)

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ADMINISTRATION OFFICER REF NO: MSD2021/01/04 (2 POSTS)

Directorate: Management

SALARY: R257 508 per annum (Level 07) (plus benefits)

CENTRE: Medical Supplies Depot

REQUIREMENTS: Grade 12 with 5 years’ experience rendering secretariat support, or National Diploma/NQF level 6 Secretarial or Office Management and Technology with two years’ experience rendering secretariat services. Basic knowledge of financial administration. Good verbal and written communication skills and ability to communicate well with people at different levels. Good telephone etiquette. Computer literacy in Ms Word, Excel and PowerPoint. Sound organizational skills. Good people skills. High level of reliability. Ability to act with sensitivity and discretion. Ability to do research and analyze documents and situations.

DUTIES: Provides a secretarial/ receptionist support service to the senior manager Manage telephone calls in the office of the senior manager and ability to exercise discretion. Perform advanced typing work. Operates and ensures that office equipment, e.g. fax machines and photocopiers are in good working order. Records the engagements of the senior manager. Utilize discretion to decide whether to accept/decline or refer to other employee’s requests for meetings, based on the assessed importance and urgency of the matter. Coordinates with and sensitizes/ advises the senior manager regarding engagements. Compiles realistic schedules of appointments for the senior manager. Renders administrative support services. Ensures the effective flow of information and documents to and from the office of the senior manager. Scrutinizes routine submissions/ reports and make a note and/ or recommendations for the senior manager. Responds to enquiries received from internal and external stakeholders. Drafts documents as required. Collects analyze and collates information requested by the senior manager. Clarifies instructions and notes on behalf of the senior manager. Ensures that travel arrangements are well coordinated. Prioritize issues in the office of the senior manager. Handles the procurement of standard items like stationery, refreshments etc. for the activities of the senior manager. Provides support to the senior manager regarding meetings: Scrutinizes documents to determine actions/ information/ other documents required for meetings. Collects and compiles all necessary documents for the senior manager to inform him/ her on the contents. Records minutes/ decisions of the meeting of the senior management and communicates to relevant role-players, follow-up on progress made. Prepares briefing notes for the senior manager as required. Coordinates logistical arrangements for meetings when required. Remains up to date with regard to the prescripts/policies and procedures applicable to his/ her work terrain to ensure efficient and effective support to the senior manager. Remains abreast with the procedures and processes that apply in the office of the manager.

ENQUIRIES: Mr X Mahleza Tel No: (011) 628 9008

APPLICATIONS: Applications must be submitted to: Medical Supplies Depot, Human Resource Department, Private Bag X2, Auckland Park, 2006. Hand Delivery at Medical Supplies Depot, 35 Plunkett Street, Hursthill at the Registration Department and sign in the register book.

NOTE: A curriculum vitae with a detailed description of duties and the names of two referees, recently certified copies of all qualifications must accompany your application for employment (Z83). It will be required of the successful candidate to undergo an appropriate security clearance. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualification authority (SAQA). Shortlisted candidates might be subjected to competency assessment.

CLOSING DATE: 29 January 2021

GENERAL WORKER REF NO: 290121/69

GENERAL WORKER REF NO: 290121/68

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