ADMINISTRATIVE ASSISTANT: OFFICE OF THE DIRECTOR-GENERAL

 REF NO: DMV04/04/2019

CLOSING DATE: 26 April 2019

SALARY : R208 584 – R245 694 per annum (Level 06) plus benefits
CENTRE : Pretoria
REQUIREMENTS : A national diploma or equivalent tertiary qualification in office management or

relevant field is a requirement and minimum of 2 years’ experience at clerical or
senior clerical level or as an intern in relevant field. Knowledge, skills, training and
competencies required: Basic organizational skills, communication and
interpersonal skills. Incumbent must be a lateral thinker with excellent analytical
skills, numerical and reporting writing skills, and excellent demonstration of end–
user computer skills, Ms Word, Excel, Access and Power Point. The incumbent
must be able to work independently and in possession of a valid driver’s licenses.

DUTIES : Provide secretariat support services, type documents, take minutes during

meetings, compile and distribute agendas and minutes, circulate and collect
attendance registers during meetings, receive and re-route incoming calls, record
and relate massages. Operate and ensure that office equipment is in good working
order, coordinate and schedule meetings, coordinate the provision of refreshments
and water during meetings, follow-up with the supervisor regarding scheduled
meetings and appointments, manage the cancellation and rescheduling of
appointments. Provide records management and filing services, ensure the
effective flow of information to and from the office, receive and register incoming
correspondence, file and safe keep documents in line with the file plan and other
relevant regulations and practice, register and distribute outgoing correspondence,
maintain the confidentiality of documents. Receive clients and visitors, receive and
seat visitors, provide refreshments to clients and visitors where necessary,
respond to general enquiries of visitors, manage the tidiness of the office. Provide
administrative and logistical support services. Order stationary for the office. Serve
as a chief user clerk and coordinate the procurement of Office supplies, computer
consumables and stationary for the office, check invoices for correctness and
certify them for payment, coordinate the payment of invoices, make bookings for
venues, accommodation and manage travel arrangements, ensure the processing
of S&T and overtime, collate and compile reports and any other information as
requested, obtain the necessary signatures on documents, scrutinise documents
to determine actions, manage the leave register and the submission of leave forms
for the office, monitor budget spending for the office in order to note under and
over utilisation, collect and coordinate all documents that relate to the budget and
funding requirements.

APPLICATIONS : Please forward your applications, quoting the relevant reference number, to the

Department of Military Veterans, Private Bag X943, Pretoria, 0001 or hand
deliverer at Department of Military Veterans corner 328 Festival & Arcadia Streets,
Hatfield, Pretoria, 0001.

ENQUIRIES : Ms Dineo Masemola / Mr Caiphus Mailula Tel No: (012) 765 9454
NOTE : Shortlisted candidates may be required to make a presentation to the interview

panel and undertake a writing test.