ADMINISTRATION OFFICER

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ADMINISTRATION OFFICER

  • Reference Number : refs/013446
  • Directorate : Documents and Records Management
  • Number of Posts : 1
  • Package : R 261 372 per annum ( plus benefits)
  • Enquiries : Ms. Magadi Sibeko Tel No: 082 550 5089

Requirements :

  • Grade 12 Certificate or equivalent qualification. Three (3) to five (5) years of Public Sector experience in Document and Records Management. Higher/National/Advanced Certificate or 6 months Certificate in Archives and Records Management or related qualification will be an added advantage. Excellent verbal and written communication skills. Good interpersonal relations skills and ability to work under pressure and meet deadlines. Computer literacy, typing skills, organizational/ administrative skills. Knowledge of Promotion of Administrative Justice Act, 2000, Promotion of Access to Information Act, POPI Act and applicable governmental prescripts and legislations. Ability to maintain good record keeping (electronic and physical).

Duties :

  • Perform routine tasks related to Records Management. Assist with the administration and implementation of PAIA in the Department. Processing of PAIA requests. Adhere to PAIA SOP. Facilitate the awareness sessions for PAIA/ PAJA/POPIA in the Department and Health Facilities. Supervise staff and monitor performance. Develop monthly section 32 report. Arrange committee meetings and take minutes. Manage and maintain the confidentiality of documents efficiently and effectively. Attend to all visitors, as well as internal and external stakeholders in an efficient and professional manner. File documents in a way, which is orderly and enables easy access to information. Assist with compiling of monthly statistics. Any other administration duties as delegated from time to time by authorized personnel.

Notes :

  • Applications should be submitted strictly online at the following E-Recruitment portal: http://professionaljobcenter.gpg.gov.za. No hand-delivered, faxed or emailed applications will be accepted. NB: For assistance with online applications please email your query to e-recruitment@gauteng.gov.za. The application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV), copies of qualifications, ID-Document and a valid Driver’s Licence. (Such copies need not be certified when applying for the post; only shortlisted candidates will receive communication from HR to submit certified copies not older than 6 months on or before the day of the interview). Applications without proof of the above-required documents will be disqualified. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. People with disabilities are encouraged to apply. It is the Department’s intention to promote representativity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to make an appointment to the advertised post.

Employer: Department of Health

Location: Central Office

Closing Date: 23-03-2022

 

Criteria Questions
Do you have a Grade 12 Certificate or equivalent qualification?
Do you have three (3) to five (5) years of Public Sector experience in Document and Records Management?

 

Please Notes :

  • Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.

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