ADMINISTRATION OFFICER REF NO: CHBAH 389 (1 POST)

ADMINISTRATION OFFICER REF NO: CHBAH 389 (X1 POST)

Directorate: Logistics (Transport)

SALARY: R257 508 – R303 339 per annum (Level 07) (plus benefits)

CENTRE: Chris Hani Baragwanath Academic Hospital (CHBAH)

REQUIREMENTS: Grade 12 with 3-5 years’ experience in Transport Management. Computer literacy (Ms Office Package). Valid driver’s license (Code 8/EC/AC) and a valid PDP. Knowledge and understanding of Fleet Management/Transport policy. Must have good report writing skills. Ability to communicate well with people at different levels and from different backgrounds. Sound organizational skills. Ability to handle information confidentially. Sound verbal and written communication skills. Ability to act with tact and discretion. Good telephone etiquette and interpersonal relations skills. Must be self-motivated. Ability to work under pressure and be prepared to rotate and operate as a reliever to other sections within the Logistics department. Problem-solving and decision-making skills. Knowledge of regulations and the legislative framework related to Logistics and the ability to interpret them. Ability to handle tasks of multidisciplinary nature. Knowledge and application of the Batho Pele Principles. Applicant should be prepared to undergo Medical surveillance as an inherent job requirement. Supervisory experience will be an added advantage.

DUTIES: Supervise, guide and motivate Drivers and Dispatchers. Ensure that Subordinates go on training (including in-service training). Apply progressive discipline against your Subordinates when the need arises Co-ordinate transport – ensure that the best and most economic use of Government vehicles are maintained. Exercise control over the maintenance and expenditure involved in the use of Government vehicles. Arrange for proper completion and regular scrutiny of all records and returns concerning Government vehicles. Ensure that the vehicles under your control are kept in a good condition and that they are serviced regularly. Ensure the correctness and analyses of all registers e.g. logbooks and reports, controlled and submitted by subordinates. Ensure the safekeeping of vehicle keys and petrol cards. Ensure licensing of motor vehicles is up to date. Ensure that the Drivers licenses and PDP’s are valid/updated. Ensure that all instructions relevant to the use, operation and maintenance of Government vehicles are complied with. Act as liaison between your office, the emergence and Government Garage. Ensure that maintenance schedules are kept and that vehicles are properly looked after and checked on a daily basis before and after each trip. Ensure the availability of vehicles and co-ordinate transport. Plan daily, weekly and monthly vehicle use in line with priorities and service delivery aims. Communicating with Head Office and Government Garage, re shortage of vehicles, damage on vehicles, renewal of licenses, etc. Reporting of accidents and problems to Government Garage as well as Hospital Management and the completion of T282. Controlling Stats entered by Transport Officer (KPI). Attend to any transport-related queries Compile a monthly duty roster for Drivers and Dispatching Clerks. Submit weekly and monthly written reports and statistics to the Manager. Attend training and workshops as and when required and/or requested to do so. Perform any reasonable tasks within the directorate as may be required. Maintain professional growth/ethical standards and self-development. Reviews and final assessment.

ENQUIRIES: Ms J. van Rensburg Tel No: (011) 933 8756

APPLICATIONS: should be hand-delivered to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital between 8 am and 3 pm at Ground Floor, Main Admin Building or posted to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808. No faxed or e-mailed applications will be considered.

NOTE: Applications must be submitted on a new Z83 form and must complete in full, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. A recently updated CV that specifies the following should accompany the completed and signed form: All experience indicating the position, institution and respective dates (DD/MM/YY). Documents to be attached are Certified ID document, Certified copies of qualification/s including matric and relevant council registration certificate and proof of current registration (Where applicable). Relevant service certificates. Failure to submit all the requested documents will result in the application not being considered. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful. Candidates will be subjected to Personnel Suitability Checks (PSC) – Verification (Reference checks- Provide at least 3 of which one must be immediate supervisor,(the Department shall reserve the right to conduct verification beyond names provided, where necessary); identity verification, qualifications verification, criminal record checks, credit/financial stability checks and employment verification). Persons in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA). The Department reserves the right to not make an appointment/fill the post. The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act, Act 5/1993. CHBAH reserves the right to utilize practical exercises/tests for Non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s). CHBAH also reserves the right to cancel the filling of Vacancy or not to fill a vacancy that was advertised during any stage of the recruitment process. The Gauteng Department of Health is guided by the principles of Employment Equity; therefore, all the appointments will be made in accordance with the Employment Equity target of the department. People with disabilities are encouraged to apply.

CLOSING DATE: 19 March 2021

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