ADMINISTRATION OFFICER REF NO: CHBAH 362 (2 POSTS)

ADMINISTRATION OFFICER REF NO: CHBAH 362 (2 POSTS)

Directorate: Patient Affairs (Linen Depot)

SALARY: R257 508 – R303 339 per annum (Level 07) (plus benefits)

CENTRE: Chris Hani Baragwanath Academic Hospital (CHBAH)

REQUIREMENTS: Grade 12 with 3-5 years’ experience in Linen Depot or Laundry. Computer literacy (Ms Office Package). Tertiary qualification will be added as an advantage. Must have good report writing skills. Ability to communicate well with people at different levels and from different backgrounds. Sound organizational skills. Ability to handle information confidentially. Sound verbal and written communication skills. Ability to act with tact and discretion. Good telephone etiquette and interpersonal relations skills. Must be self-motivated. Ability to work under pressure. Problem-solving and decision-making skills. Knowledge of regulations and the legislative framework related to Logistics and the ability to interpret them. Ability to handle tasks of multidisciplinary nature. Knowledge and application of the Batho Pele Principles. Applicant should be prepared to undergo Medical surveillance as an inherent job requirement. Supervisory experience will be an added advantage.

DUTIES: Supervise, guide, and motivate staff in the unit. Ensure that Subordinates go on training (including in-service training). Task and allocate staff reporting to the unit. Train, mentor, equip and communicate to the staff at all times. Compile, Records, Analyse and Report linen statistics electronically and manually. Ensure that sorting, counting, removal of soiled linen and delivering of clean linen to all departments within the hospital. Collect all linen within the hospital and from all feeder areas outside the hospital and send it to the laundry. Maintain the required maximum and minimum linen stock level at linen depots and in the wards. Ensure that clean linen is counted, recorded and dispatched to the departments. Ordering linen, marking of new linen and condemning of linen according to government prescribed procedures. Adherence to government linen management prescript. Ensuring that records for delivered and received linen are kept safe as per TPH65. Organise and perform annual linen stock count. Compile monthly statistics on linen supply flow within the hospital. Be proactive in addressing linen challenges in the wards. Be willing to undergo continuous training and development programmes. Do daily walkabouts in the hospital wards. Attend meetings and training as approved by the supervisor. Swift response to the complaints relating to linen distribution. Conduct Performance Management and Development System (contracting, quarterly reviews and final assessment) for the staff reporting in the unit. Apply disciplinary to the staff. Willing to do any other linen task Apply progressive discipline against your Subordinates when the need arises. Attend training and workshops as and when required and/or requested to do so. Perform any reasonable tasks within the directorate as may be required.

ENQUIRIES: Ms K.G Tsile Tel No: (011) 933 9090

APPLICATIONS: Applications should be hand-delivered to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital between 8 am and 3 pm at Ground Floor, Main Admin Building or posted to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808. No faxed or e-mailed applications will be considered.

NOTE: Applications must be submitted on a new Z83 form and must complete in full, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. The completed and signed form should be accompanied by a recently updated CV that specifies the following: All experience indicating the position, institution and respective dates (DD/MM/YY). Documents to be attached are ID document, copies of qualification/s including matric and relevant council registration certificate and proof of current registration (Where applicable). Relevant service certificates. Failure to submit all the requested documents will result in the application not being considered. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful. Candidates will be subjected to Personnel Suitability Checks (PSC) – Verification (Reference checks- Provide at least 3 of which one must be immediate supervisor,(the Department shall reserve the right to conduct verification beyond names provided, where necessary); identity verification, qualifications verification, criminal record checks, credit/financial stability checks and employment verification). Persons in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA). The Department reserves the right to not make an appointment/fill the post. The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act, Act 5/1993. CHBAH reserves the right to utilize practical exercises/tests for Non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s). CHBAH also reserves the right to cancel the filling of Vacancy or not to fill a vacancy that was advertised during any stage of the recruitment process. The Gauteng Department of Health is guided by the principles of Employment Equity; therefore, all the appointments will be made in accordance with the Employment Equity target of the department. People with disabilities are encouraged to apply.

CLOSING DATE: 05 March 2021

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