ADMINISTRATION OFFICER [PATIENT ADMINISTRATION] [LEVEL 7] 12 POSTS
Commencing salary notch: R308 154.00 p.a.
CENTRES: Pietersburg Hospital [2], Mankweng Hospital [1], Philadelphia Hospital [1] Letaba Hospital [1], Kgapane Hospital [1], Warmbaths Hospital [1], Witpoort Hospital [2], Thabazimbi Hospital [1], Elim Hospital [1], Ellisras Hospital [1]
REQUIREMENTS: A) Qualifications and Competencies
▪ An appropriate National Diploma / Bachelor’s degree in Financial Management/Accounting or equivalent qualification at NQF level 6 as recognized by the South African Qualifications Authority [SAQA].
▪ A minimum of three (3) years’ experience in the revenue management and patient administration functions.
▪ Extensive experience in revenue management and billing in the health environment will be an added advantage.
▪ Inherent requirements of the job: Computer literacy including MS Outlook, Word, Excel and PowerPoint; Virtual meeting platforms literacy.
▪ Inherent requirement: A valid drivers’ license [attach a copy]
B) Knowledge and Skills
▪ An understanding of public sector financial management and the prescriptions/provisions of PFMA, Treasury Regulations and related prescripts.
▪ Well-developed communication skills
▪ Good interpersonal relations
▪ Ability to work with multidisciplinary teams within the revenue value chain
▪ Ability to work independently under extreme pressure.
KEY PERFORMANCE AREAS:
▪ Implement key revenue practices, procedures, guidelines and policies.
▪ Ensure all patient information (financial and health information) from entry to exit is fully collected and captured on the relevant systems i.e. DHIS, PHIS and data registers.
▪ Ensure that ICD10 codes are captured for each diagnosis against each patient.
▪ Ensure that all admitted patients are correctly and timeously discharged in the system as per discharge registers/patient file.
▪ Ensure that billing of all services rendered, including [procedures pharmaceutical, laboratory tests, blood services/products, assistive devices etc.] is done in line with ICD-10 coding, Uniform Patient Fee Schedule (UPFS), applicable procedures and prescripts.
▪ Ensure collection of patients and other related debts in the department.
▪ Follow-up and trace accounts outstanding according to policies and procedures
▪ Facilitate timeous billing and recovery of claims relating to Road Accident Fund, medical schemes, government departments, other hospital patients and staff debts
▪ Always maintain updated debtors’ book
▪ Assist in the development of debt recovery plans and implementation thereof
▪ Monitor payments and reconciliation of debts from healthcare funders and other entities
▪ Ensure safeguarding of revenue related records and state money
▪ Assess recoverability of all debts and handover of defaulting debtors to debt collectors
▪ Recommend write offs of irrecoverable debts where it is uneconomical to collect.
▪ Provide capacity building to billing officers, Patient Administration and other revenue and debt management staff.
▪ Enforce compliance with the acts, regulations, procedures and other directives.
▪ Respond to audit queries, develop and implement remedial measures for the hospital
▪ Provide reports as required
▪ Manage and supervise relevant staff.
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CENTRE |
APPLICATION LINK |
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Philadelphia Hospital |
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Mankweng Hospital |
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Letaba Hospital |
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Pietersburg Hospital |
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Kgapane Hospital |
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Warmbaths Hospital |
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Witpoort Hospital |
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Thabazimbi Hospital |
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Elim Hospital |
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Ellisras Hospital |
ADVERTISEMENT OF A VACANT POSTS IN THE DEPARTMENT OF HEALTH
- Ensure that you read the conditions and requirements of the post BEFORE you apply.
- By applying, it is understood that you agree to the conditions and requirements of the post.
- Applicants are hereby invited from suitably qualified candidates for vacant posts in the Department of Health.
- Applications should include a fully completed new Z83 form obtainable from any government institution or at www.dpsa.gov.za and must be accompanied by a comprehensive Curriculum Vitae [CV].
- The new Z83 form must be fully completed and signed by the applicant. The following must be considered in relation to the completion of the Z83 by applicants: All the fields in Part A, Part C and Part D must be completed. In Part B, all fields should be completed in full except the following: South African applicants need not provide passport numbers. If an applicant responded “No” to the question “Are you conducting business with the State or are you a Director of a Public or Private company conducting business with the State? then it is acceptable for an applicant to indicate ‘not applicable’ or leave blank to the question. If yes (provide detail), “In the event that you are employed in the Public Service, will you immediately relinquish such business interest?”. Applicants may leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”. Noting there is limited space provided for Part E, F & G, applicants often indicate “refer to Curriculum Vitae (CV)” or “see attached”, this is acceptable as long as the CV has been attached and provides the required information. If the information is not provided in the CV, the applicant may be disqualified. It must be noted that a CV is an extension of the application for employment Z83, and applicants are accountable for the information that is provided therein. The questions related to conditions that prevent reappointment under Part F must be answered.
- Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation.
- Shortlisted candidates will be required to come for an interview, at which time, certified copies of all relevant qualifications, current registration with the relevant statutory body and copy of ID must be submitted.
- All shortlisted candidates shall undertake two pre-entry assessments. One shall be a practical exercise and the other shall be an Integrity [Ethical Conduct], an Assessment as per Directive on Human Resource Management and Development for Public Service Professionalization effective from 01 April 2024.
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Shortlisted candidates for the SMS post will be required to submit SMS pre-entry certificate obtainable from National School of Government [https://thensg.gov.za/training-course/sms-pre-entryprogramme/.] on the date of the interview.
- The closing date for applications is 07 January 2025
- The Department reserves the right not to fill any advertised posts. The employment decision shall be made by the Department’s Employment Equity Plan.
- Kindly note that NO payment of any kind is required when applying for posts advertised in this circular.
- Applicants responding to this circular should quote on the Z83 form, the circular number and reference number on the application link of the post they are applying for.
- People with disabilities are encouraged to apply and correspondence will be entered into with shortlisted candidates only. Correspondence will be limited to short-listed candidates only due to the large number of applications we envisage receiving and if you have not heard from us within ninety (90) days of the closing date, please accept that your application has been unsuccessful. However, should there be any dissatisfaction, applicants are hereby advised to, within 90 days, request reasons from the Department for any administrative action which has adversely affected them in terms of section 5(1)(2) of the Promotion of Administrative Justice Act 3 of 2000.
- The successful candidate will be subjected to security clearance [Vetting] as per the Directive on Human Resource Management and Development for Public Service Professionalization effective from 01 April 2024.
NB 1: Note: The circular of advertised vacant posts will be posted on the following website:
www.ldoh.gov.za
NB 2: Applicants should apply using the links provided for each post/centre.
General enquiries about the advertised posts should be directed to Mr Maselesele LM at 015 293 6666 / Mr Ngobeni TM at 015 293 6423 and Ms Sebola MF at 015 293 6002 during office hours.
