ADMIN OFFICER: TECHNICAL ADMIN (2 POSTS)
SALARY: R257 508 – R303 339 per annum (Level 07)
CENTRE: Amathole (Professional Services) Ref No: DOT 135/05/2021 (X2 Posts) Head Office (Transport Infrastructure Fleet Services) Ref No: DOT136/05/2021
Sarah Baartman Ref No: DOT137/05/2021
REQUIREMENTS: National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7) in Public Administration/Office Administration/ Public Management. 1- 2 years experience in the Public Transport operations environment. A valid driver’s license. Knowledge: Knowledge of clerical duties and practices. The ability to capture data. Operate a computer and collect statistics. Knowledge of working procedures in terms of the working environment.
DUTIES: Render general Administrative support services: Record, organize, store, capture, and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type basic letters and other correspondence when required. Keep and maintain the incoming and outgoing register of the component. Provide administrative support services within the component: Liaise with internal and external stakeholders in relation to the procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component. Provide personnel administration support services within the component: Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange traveling and accommodation. Provide financial administration support services in the component: Capture and update expenditure in the component. Check correctness of subsistence and travel claims of officers and submit to manager for approval. Handle telephone accounts and petty cash for the component.
ENQUIRIES: can be directed to Mr M.L Ngcobo/Mrs N. Nyamakazi Tel No: 043 604 7455/7458
APPLICATIONS: Applicants can apply online using www.ecprov.gov.za through the E-recruitment system. Please take note, NO hand delivered applications will be allowed due to COVID 19
CLOSING DATE: 21 June 2021
NOTE: Applications must be submitted on a Z83 form, obtainable from any Public Service department or on the internet at http://www.ectransport.gov.za/documents/Z83%20FORM.pdf which must be signed and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification, and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make an appointment(s) to the advertised post(s). Persons with disabilities and women are encouraged to apply. For SMS posts all shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job. The selection panel will recommend candidates to attend a generic Managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessment. The department welcomes applications from all racial groups. However, in making appointments preference for these posts will be given to the designated groups in pursuit of departmental EE targets. Women and people with disabilities are encouraged to apply. In terms of DPSA Directive for SMS appointments, applicants are required to produce or attach a pre-entry Certificate for entry into the SMS posts and the full details can be sourced by following the link:https://www.thensg.gov.za/training-course/smspre- entry-programme/. To obtain more information on requirements and functions: visit www.ecprov.gov.za or www.dpsa.gov.za or www.ectransport.gov.za